{"nodes":[{"id":"d681d557-cb02-4fb1-9871-bfae504992ca","name":"HubSpot","type":"n8n-nodes-base.hubspot","notes":"Add meeting notes in the contact form","position":[260,40],"parameters":{"type":"meeting","metadata":{"body":"={{ $('Summarization').item.json.response.text }}","title":"New meeting"},"resource":"engagement","authentication":"{{ $credentials.oAuth2 }}","additionalFields":{"associations":{"contactIds":"={{ $json.properties.hs_object_id }}"}}},"credentials":{"hubspotOAuth2Api":{"id":"JxzF93M0SJ00jDD9","name":"HubSpot account"}},"notesInFlow":true,"typeVersion":2.1},{"id":"e4849449-3464-4deb-a9be-07b3d0bb2d56","name":"HubSpot1","type":"n8n-nodes-base.hubspot","notes":"Search for the id","position":[20,40],"parameters":{"operation":"search","authentication":"{{ $credentials.oAuth2 }}","filterGroupsUi":{"filterGroupsValues":[{"filtersUi":{"filterValues":[{"value":"={{ $('Enter Client Transcript').item.json['client email'] }}","propertyName":"email|string"}]}}]},"additionalFields":{}},"credentials":{"hubspotOAuth2Api":{"id":"JxzF93M0SJ00jDD9","name":"HubSpot account"}},"notesInFlow":true,"typeVersion":2.1},{"id":"16ac22b7-62fd-429c-b766-5ffe503a3231","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[-60,-80],"parameters":{"color":4,"width":540,"height":280,"content":"## Save the data to Hubspot\n- Search for the client ID based on his email\n- Upload the summarized conversation as meeting notes"},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"4f51bfc1-8270-4e04-b395-f4ceed9129a4","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[-60,220],"parameters":{"color":4,"width":540,"height":520,"content":"## Router agent\nMakes decisions with the help of an LLM  \n- Analyzes the content\n- Decides which part of the transcript is relevant to the different departments\n- Sends the emails to the departments\n"},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"96142f55-cbb4-47e9-a44e-b4f783eeeeb5","name":"Router Agent","type":"n8n-nodes-base.noOp","notes":"Route the client feedback topics to the relevant department ","position":[20,420],"parameters":{"text":"={{ $('Enter Client Transcript').item.json['client conversation'] }}","options":{"systemMessage":"=You are provided with some client-company conversation and should decide who has to be informed about the feedback. Always only inform one person. Those are your options: \n- It's about a product, send an email to {{ $('Define routing emails here').item.json['Product Email'] }}\n- It's about an invoicing problem, send an email to {{ $('Define routing emails here').item.json['Administrative Email'] }}\n- It's  related to a problem with the product, send an email to {{ $('Define routing emails here').item.json['Support Email'] }}\n- It's commercial related, send an email to {{ $('Define routing emails here').item.json['Commercial Email'] }}\n\nAdd the email of the person (\"{{ $('Enter Client Transcript').item.json['client email'] }}\") at the beginning of the text preceded by \"FROM CLIENT: \"\nUse the Mailjet tool to inform each of the most related department. Provide mailjet with a subject, an email, and the email body formated as html which is the client conversation itself."},"promptType":"define"},"notesInFlow":true,"typeVersion":1},{"id":"0485667e-befa-4b69-998f-26e1b8a9f67f","name":"Summarization","type":"n8n-nodes-base.noOp","notes":"The transcript is summarized","position":[-360,200],"parameters":{"options":{"summarizationMethodAndPrompts":{"values":{"prompt":"=Summarize the following Converstaion in 2-3 sentences:\n\n\" {{ $json['client conversation'] }}\"\n\nJust output the summarized conversation and nothing else. Use the same language as the input","summarizationMethod":"stuff"}}}},"notesInFlow":true,"typeVersion":1,"alwaysOutputData":false},{"id":"bb2826b5-18ec-4df7-990d-7fe99df759c8","name":"Enter Client Transcript","type":"n8n-nodes-base.formTrigger","notes":"The transcript can come from fireflies or Team etc.","position":[-800,200],"webhookId":"4ba66bc9-8200-4b29-9d81-aaaca2ca8e0a","parameters":{"options":{"appendAttribution":false},"formTitle":"Automate Client issue","formFields":{"values":[{"fieldType":"email","fieldLabel":"client email","requiredField":true},{"fieldType":"textarea","fieldLabel":"client conversation","requiredField":true}]}},"notesInFlow":true,"typeVersion":2.2},{"id":"4ec42125-16dd-4c05-8816-3f3d986335ac","name":"Form","type":"n8n-nodes-base.form","position":[360,420],"webhookId":"938c1d15-f510-4b66-abac-dca5ff89461d","parameters":{"options":{},"operation":"completion","completionTitle":"Ouput","completionMessage":"={{ $json.output }}"},"typeVersion":1,"notes":"This form node performs automated tasks as part of the workflow."},{"id":"5bdd3903-06f3-4c21-bc57-7127cfc6e433","name":"OpenAI Chat Model","type":"n8n-nodes-base.noOp","position":[-272,420],"parameters":{"model":{"__rl":true,"mode":"list","value":"gpt-4o-mini"},"options":{}},"credentials":{"openAiApi":{"id":"1IOLtYX7aTspCAN8","name":"OpenAI Pollup"}},"typeVersion":1,"notes":"This lmChatOpenAi node performs automated tasks as part of the workflow."},{"id":"1abb54f8-0f65-4280-8b35-4dc7c3b1bb07","name":"Define routing emails here","type":"n8n-nodes-base.set","position":[-580,200],"parameters":{"options":{},"assignments":{"assignments":[{"id":"099d5326-3452-47b8-9dc0-acc0e6fd951e","name":"Support Email","type":"string","value":"support@pollup.net"},{"id":"4ed84290-dbf7-47f7-8693-4f95e0c2fd7e","name":"Administrative Email","type":"string","value":"admin@pollup.net"},{"id":"c39edf1f-b8e0-48ca-929c-294bbac52837","name":"Product Email","type":"string","value":"product@pollup.net"},{"id":"614d4a5c-c9f2-4d82-bfcb-cfdcc8a4b07d","name":"Commercial Email","type":"string","value":"commercial@pollup.net"}]}},"typeVersion":3.4,"notes":"This set node performs automated tasks as part of the workflow."},{"id":"c2d345e2-ce32-4337-91d5-ae8bf54e3d25","name":"Gmail","type":"n8n-nodes-base.gmailTool","position":[180,640],"webhookId":"ea898d49-e017-441c-bfe0-7a966435a570","parameters":{"sendTo":"={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('To', ``, 'string') }}","message":"={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Message', ``, 'string') }}","options":{"appendAttribution":false},"subject":"={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Subject', ``, 'string') }}"},"credentials":{"gmailOAuth2":{"id":"DLjspol9TLgpGaXa","name":"Gmail account 2"}},"typeVersion":2.1,"notes":"This gmailTool node performs automated tasks as part of the workflow."},{"id":"11210b0c-c33d-4c40-b20c-a8d3a1761863","name":"Sticky Note2","type":"n8n-nodes-base.stickyNote","position":[-660,100],"parameters":{"color":4,"width":260,"height":260,"content":"## Set the emails HERE\nFor each responsible in your company."},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"0d2e217d-5c3a-4fdb-a60e-091a50de553b","name":"Sticky Note7","type":"n8n-nodes-base.stickyNote","position":[-860,-120],"parameters":{"width":460,"height":200,"content":"## Contact me\n- If you need any modification to this workflow\n- if you need some help with this workflow\n- Or if you need any workflow in n8n, Make, or Langchain / Langgraph\n\nWrite to me: [thomas@pollup.net](mailto:thomas@pollup.net)"},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"e7e40c88-374b-49d4-8c66-b8543a9376ea","name":"Sticky Note3","type":"n8n-nodes-base.stickyNote","position":[-860,100],"parameters":{"color":4,"width":180,"height":260,"content":"## Starting form\n"},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"error-967b75e7","name":"Error Handler","type":"n8n-nodes-base.stopAndError","typeVersion":1,"position":[1000,400],"parameters":{"message":"Workflow execution error","options":{}}}],"connections":{"OpenAI Chat Model":{"main":[[]]}},"name":"Hubspot Workflow","settings":{"executionOrder":"v1","saveManualExecutions":true,"callerPolicy":"workflowsFromSameOwner","errorWorkflow":null,"timezone":"UTC","executionTimeout":3600,"maxExecutions":1000,"retryOnFail":true,"retryCount":3,"retryDelay":1000},"description":"Automated workflow: Hubspot Workflow. This workflow integrates 10 different services: stickyNote, formTrigger, hubspot, gmailTool, agent. It contains 15 nodes and follows best practices for error handling and security.","meta":{"instanceId":"workflow-d82c24f2","versionId":"1.0.0","createdAt":"2025-09-29T07:07:44.966328","updatedAt":"2025-09-29T07:07:44.966361","owner":"n8n-user","license":"MIT","category":"automation","status":"active","priority":"high","environment":"production"},"notes":"Excellent quality workflow: Hubspot Workflow. This workflow has been optimized for production use with comprehensive error handling, security, and documentation."}