{"id":"nkPjDxMrrkKbgHaV","meta":{"instanceId":"workflow-bbce64d4","versionId":"1.0.0","createdAt":"2025-09-29T07:07:44.378597","updatedAt":"2025-09-29T07:07:44.378614","owner":"n8n-user","license":"MIT","category":"automation","status":"active","priority":"high","environment":"production"},"name":"Effortless Email Management with AI","nodes":[{"id":"9d77e26f-de2b-4bd4-b0f0-9924a8f459a6","name":"Email Trigger (IMAP)","type":"n8n-nodes-base.emailReadImap","position":[-2000,-180],"parameters":{"options":{}},"credentials":{"imap":{"id":"k31W9oGddl9pMDy4","name":"IMAP info@n3witalia.com"}},"typeVersion":2,"notes":"This emailReadImap node performs automated tasks as part of the workflow."},{"id":"cf2d020b-b125-4a20-8694-8ed0f7acf755","name":"Markdown","type":"n8n-nodes-base.markdown","position":[-1740,-180],"parameters":{"html":"={{ $json.textHtml }}","options":{}},"typeVersion":1,"notes":"This markdown node performs automated tasks as part of the workflow."},{"id":"41bfceff-0155-4643-be60-ee301e2d69e1","name":"Send Email","type":"n8n-nodes-base.emailSend","position":[400,-320],"webhookId":"a79ae1b4-648c-4cb4-b6cd-04ea3c1d9314","parameters":{"html":"={{ $('Edit Fields').item.json.email }}","options":{},"subject":"=Re: {{ $('Email Trigger (IMAP)').item.json.subject }}","toEmail":"={{ $('Email Trigger (IMAP)').item.json.from }}","fromEmail":"={{ $('Email Trigger (IMAP)').item.json.to }}"},"credentials":{"smtp":{"id":"hRjP3XbDiIQqvi7x","name":"SMTP info@n3witalia.com"}},"typeVersion":2.1,"notes":"This emailSend node performs automated tasks as part of the workflow."},{"id":"2aff581a-8b64-405c-b62f-74bf189fd7b1","name":"Qdrant Vector Store","type":"n8n-nodes-base.noOp","position":[-320,600],"parameters":{"mode":"retrieve-as-tool","options":{},"toolName":"company_knowladge_base","toolDescription":"Extracts information regarding the request made.","qdrantCollection":{"__rl":true,"mode":"id","value":"=COLLECTION"},"includeDocumentMetadata":false},"credentials":{"qdrantApi":{"id":"iyQ6MQiVaF3VMBmt","name":"QdrantApi account"}},"typeVersion":1,"notes":"This vectorStoreQdrant node performs automated tasks as part of the workflow."},{"id":"6e3f6df0-8924-47d9-855c-51205d19e86d","name":"Embeddings OpenAI","type":"n8n-nodes-base.noOp","position":[-440,800],"parameters":{"options":{}},"credentials":{"openAiApi":{"id":"CDX6QM4gLYanh0P4","name":"OpenAi account"}},"typeVersion":1,"notes":"This embeddingsOpenAi node performs automated tasks as part of the workflow."},{"id":"37ac411b-4a74-44d1-917e-b07d1c9ca221","name":"Email Summarization Chain","type":"n8n-nodes-base.noOp","position":[-1480,-180],"parameters":{"options":{"binaryDataKey":"YOUR_CREDENTIAL_HERE","summarizationMethodAndPrompts":{"values":{"prompt":"=Write a concise summary of the following in max 100 words:\n\n\"{{ $json.data }}\"\n\nDo not enter the total number of words used.","combineMapPrompt":"=Write a concise summary of the following in max 100 words:\n\n\"{{ $json.data }}\"\n\nDo not enter the total number of words used."}}},"operationMode":"nodeInputBinary"},"typeVersion":1,"notes":"This chainSummarization node performs automated tasks as part of the workflow."},{"id":"91edbac9-847b-4f31-a8dd-09418bd93642","name":"Write email","type":"n8n-nodes-base.noOp","position":[-1040,-180],"parameters":{"text":"=Write the text to reply to the following email:\n\n{{ $json.response.text }}","options":{"systemMessage":"You are an expert at answering emails. You need to answer them professionally based on the information you have. This is a business email. Be concise and never exceed 100 words. Only the body of the email, not create the subject"},"promptType":"define","hasOutputParser":true},"typeVersion":1,"notes":"This agent node performs automated tasks as part of the workflow."},{"id":"1da0e72a-db97-4216-a1a5-038cebaf7e10","name":"OpenAI","type":"n8n-nodes-base.noOp","position":[-180,280],"parameters":{"model":{"__rl":true,"mode":"list","value":"gpt-4o-mini","cachedResultName":"gpt-4o-mini"},"options":{}},"credentials":{"openAiApi":{"id":"CDX6QM4gLYanh0P4","name":"OpenAi account"}},"typeVersion":1,"notes":"This lmChatOpenAi node performs automated tasks as part of the workflow."},{"id":"af2d6284-4c8f-4a07-b689-d0f55aaabd26","name":"Gmail","type":"n8n-nodes-base.gmail","position":[-300,-180],"webhookId":"d6dd2e7c-90ea-4b65-9c64-523d2541a054","parameters":{"sendTo":"info@n3w.it","message":"=

MESSAGE

\n{{ $('Email Trigger (IMAP)').item.json.textHtml }}\n\n

AI RESPONSE

\n{{ $json.email }}","options":{},"subject":"=[Approval Required] {{ $('Email Trigger (IMAP)').item.json.subject }}","operation":"sendAndWait","responseType":"freeText"},"credentials":{"gmailOAuth2":{"id":"nyuHvSX5HuqfMPlW","name":"Gmail account (n3w.it)"}},"typeVersion":2.1,"notes":"This gmail node performs automated tasks as part of the workflow."},{"id":"aaccc4a6-ce53-4813-8247-65bd1a9d5639","name":"Text Classifier","type":"n8n-nodes-base.noOp","position":[-60,-180],"parameters":{"options":{"systemPromptTemplate":"Please classify the text provided by the user into one of the following categories: {categories}, and use the provided formatting instructions below. Don't explain, and only output the json."},"inputText":"={{ $json.data.text }}","categories":{"categories":[{"category":"Approved","description":"The email has been reviewed and accepted as-is. The human explicitly or implicity express approva, indicating that no changes ar needed.\n\nExample:\n\"Ok\",\n\"Approvato\",\n\"Invia\""},{"category":"Declined","description":"The email has been reviewd, but the human request modifications before it sent link tweaks, removing parts, rewording etc... This could include suggested edits, rewording or major revision."}]}},"typeVersion":1,"notes":"This textClassifier node performs automated tasks as part of the workflow."},{"id":"b46de5d9-1a2e-4d28-930b-e18fb1d7876e","name":"Edit Fields","type":"n8n-nodes-base.set","position":[-580,-180],"parameters":{"options":{},"assignments":{"assignments":[{"id":"35d7c303-42f4-4dd1-b41e-6eb087c23c3d","name":"email","type":"string","value":"={{ $json.output }}"}]}},"typeVersion":3.4,"notes":"This set node performs automated tasks as part of the workflow."},{"id":"36ce51c6-8ee1-4230-84c0-40e259eafb1a","name":"When clicking ‘Test workflow’","type":"n8n-nodes-base.manualTrigger","position":[-1340,-1300],"parameters":{},"typeVersion":1,"notes":"This manualTrigger node performs automated tasks as part of the workflow."},{"id":"21a0c991-65dc-483e-9b98-5cedaba7ae13","name":"Create collection","type":"n8n-nodes-base.httpRequest","position":[-1040,-1440],"parameters":{"url":"{{ $env.WEBHOOK_URL }}","method":"POST","options":{},"jsonBody":"{\n \"filter\": {}\n}","sendBody":true,"sendHeaders":true,"specifyBody":"json","authentication":"{{ $credentials.genericCredentialType }}","genericAuthType":"httpHeaderAuth","headerParameters":{"parameters":[{"name":"Content-Type","value":"application/json"}]}},"credentials":{"httpHeaderAuth":{"id":"qhny6r5ql9wwotpn","name":"Qdrant API (Hetzner)"}},"typeVersion":4.2,"notes":"This httpRequest node performs automated tasks as part of the workflow."},{"id":"9a048d7d-bcdf-40b7-b33a-94b811083eac","name":"Refresh collection","type":"n8n-nodes-base.httpRequest","position":[-1040,-1180],"parameters":{"url":"{{ $env.WEBHOOK_URL }}","method":"POST","options":{},"jsonBody":"{\n \"filter\": {}\n}","sendBody":true,"sendHeaders":true,"specifyBody":"json","authentication":"{{ $credentials.genericCredentialType }}","genericAuthType":"httpHeaderAuth","headerParameters":{"parameters":[{"name":"Content-Type","value":"application/json"}]}},"credentials":{"httpHeaderAuth":{"id":"qhny6r5ql9wwotpn","name":"Qdrant API (Hetzner)"}},"typeVersion":4.2,"notes":"This httpRequest node performs automated tasks as part of the workflow."},{"id":"db494d2d-5390-4f83-9b87-3409fef31a7d","name":"Get folder","type":"n8n-nodes-base.googleDrive","position":[-820,-1180],"parameters":{"filter":{"driveId":{"__rl":true,"mode":"list","value":"My Drive","cachedResultUrl":"{{ $env.WEBHOOK_URL }}","cachedResultName":"My Drive"},"folderId":{"__rl":true,"mode":"id","value":"=test-whatsapp"}},"options":{},"resource":"fileFolder"},"credentials":{"googleDriveOAuth2Api":{"id":"HEy5EuZkgPZVEa9w","name":"Google Drive account"}},"typeVersion":3,"notes":"This googleDrive node performs automated tasks as part of the workflow."},{"id":"e30dbe6f-482e-47f9-b5b8-62c1113e6c8b","name":"Download Files","type":"n8n-nodes-base.googleDrive","position":[-600,-1180],"parameters":{"fileId":{"__rl":true,"mode":"id","value":"={{ $json.id }}"},"options":{"googleFileConversion":{"conversion":{"docsToFormat":"text/plain"}}},"operation":"download"},"credentials":{"googleDriveOAuth2Api":{"id":"HEy5EuZkgPZVEa9w","name":"Google Drive account"}},"typeVersion":3,"notes":"This googleDrive node performs automated tasks as part of the workflow."},{"id":"492d48d8-4997-4f04-902b-041da3210417","name":"Default Data Loader","type":"n8n-nodes-base.noOp","position":[-200,-980],"parameters":{"options":{},"dataType":"binary"},"typeVersion":1,"notes":"This documentDefaultDataLoader node performs automated tasks as part of the workflow."},{"id":"0cf45d10-3cbf-4eb6-ab30-11f264b3aa8d","name":"Token Splitter","type":"n8n-nodes-base.noOp","position":[-240,-820],"parameters":{"chunkSize":300,"chunkOverlap":30},"typeVersion":1,"notes":"This textSplitterTokenSplitter node performs automated tasks as part of the workflow."},{"id":"7d60f569-c34e-49a8-ba9a-88cf33083136","name":"Sticky Note3","type":"n8n-nodes-base.stickyNote","position":[-840,-1500],"parameters":{"color":6,"width":880,"height":220,"content":"# STEP 1\n\n## Create Qdrant Collection\nChange:\n- QDRANTURL\n- COLLECTION"},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"e86b18c4-d7e8-4e81-b520-dbd8125edf38","name":"Sticky Note4","type":"n8n-nodes-base.stickyNote","position":[-1060,-1240],"parameters":{"color":4,"width":620,"height":400,"content":"# STEP 2\n\n\n\n\n\n\n\n\n\n\n\n\n## Documents vectorization with Qdrant and Google Drive\nChange:\n- QDRANTURL\n- COLLECTION"},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"05f65120-ef31-4c67-ac18-e68a8353909c","name":"Qdrant Vector Store1","type":"n8n-nodes-base.noOp","position":[-360,-1180],"parameters":{"mode":"insert","options":{},"qdrantCollection":{"__rl":true,"mode":"id","value":"=COLLECTION"}},"credentials":{"qdrantApi":{"id":"iyQ6MQiVaF3VMBmt","name":"QdrantApi account"}},"typeVersion":1,"notes":"This vectorStoreQdrant node performs automated tasks as part of the workflow."},{"id":"c15fd52f-b142-408e-af06-aeed10a1cf85","name":"Embeddings OpenAI1","type":"n8n-nodes-base.noOp","position":[-380,-980],"parameters":{"options":{}},"credentials":{"openAiApi":{"id":"CDX6QM4gLYanh0P4","name":"OpenAi account"}},"typeVersion":1,"notes":"This embeddingsOpenAi node performs automated tasks as part of the workflow."},{"id":"3e47224f-3deb-450b-b825-f16c5f860f28","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[-2020,-600],"parameters":{"color":3,"width":580,"height":260,"content":"# STEP 3 - MAIN FLOW\n\n\n## How it works\nThis workflow automates the handling of incoming emails, summarizes their content, generates appropriate responses using a retrieval-augmented generation (RAG) approach, and obtains approval or suggestions before sending replies. \n\nYou can quickly integrate Gmail and Outlook via the appropriate trigger nodes"},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"63097039-58cb-4e0f-9fb6-6bf868275519","name":"DeepSeek Chat Model","type":"n8n-nodes-base.noOp","position":[-1560,40],"parameters":{"options":{}},"credentials":{"deepSeekApi":{"id":"sxh1rfZxonXV83hS","name":"DeepSeek account"}},"typeVersion":1,"notes":"This lmChatDeepSeek node performs automated tasks as part of the workflow."},{"id":"c86d6eeb-cf08-429f-b5b4-60b317071035","name":"Sticky Note2","type":"n8n-nodes-base.stickyNote","position":[-1500,-260],"parameters":{"width":320,"height":240,"content":"Chain that summarizes the received email"},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"4afc8b00-d1e5-473c-a71e-1299c84c546e","name":"Sticky Note5","type":"n8n-nodes-base.stickyNote","position":[-1060,-260],"parameters":{"width":340,"height":240,"content":"Agent that retrieves business information from a vector database and processes the response"},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"be1762ff-729b-4b83-9139-16f835b748f2","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[-1800,-260],"parameters":{"height":240,"content":"Convert email to Markdown format for better understanding of LLM models"},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"f818ede7-895a-4860-91d3-f08cc32ec0e3","name":"Sticky Note6","type":"n8n-nodes-base.stickyNote","position":[-380,-380],"parameters":{"color":4,"height":360,"content":"## IMPORTANT\n\nFor the \"Send Draft\" node, you need to send the draft email to a Gmail address because it is the only one that allows the \"Send and wait for response\" function."},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"929b525a-912b-4f7b-a6e7-dfeb88a446c8","name":"Sticky Note7","type":"n8n-nodes-base.stickyNote","position":[-100,-260],"parameters":{"width":360,"height":240,"content":"Based on the suggestion received, the text classifier can understand whether the feedback received approves the generated email or not."},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."},{"id":"2468e643-013f-4925-ab35-c8ef4ee6eed2","name":"Email Reviewer","type":"n8n-nodes-base.noOp","position":[380,-40],"parameters":{"text":"=Review at the following email:\n{{ $('Edit Fields').item.json.email }}\n\nFeedback from human:\n{{ $json.data.text }}","options":{"systemMessage":"If you are an expert in reviewing emails before sending them. You need to review and structure them in such a way that you can send them. It must be in HTML format and you can insert (if you think it is appropriate) only HTML characters such as
, , ,

where necessary. Be concise and never exceed 100 words. Only the body of the email"},"promptType":"define","hasOutputParser":true},"typeVersion":1,"notes":"This agent node performs automated tasks as part of the workflow."},{"id":"ecd9d3f8-2e79-4e5f-a73d-48de60441376","name":"Sticky Note8","type":"n8n-nodes-base.stickyNote","position":[340,-120],"parameters":{"width":340,"height":220,"content":"The Email Reviewer agent, taking inspiration from human feedback, rewrites the email"},"typeVersion":1,"notes":"This stickyNote node performs automated tasks as part of the workflow."}],"active":false,"settings":{"executionOrder":"v1","saveManualExecutions":true,"callerPolicy":"workflowsFromSameOwner","errorWorkflow":null,"timezone":"UTC","executionTimeout":3600,"maxExecutions":1000,"retryOnFail":true,"retryCount":3,"retryDelay":1000},"versionId":"de11da52-1513-4797-8070-b64e84b84158","connections":{"Create collection":{"main":[[],[],[],[],[],[],[],[],[]]},"Refresh collection":{"main":[[],[],[],[],[],[],[],[],[]]},"Email Trigger (IMAP)":{"main":[[],[],[],[],[],[],[],[]]},"Send Email":{"main":[[],[],[],[],[],[],[],[]]},"Embeddings OpenAI":{"main":[[]]},"OpenAI":{"main":[[]]},"Get folder":{"main":[[]]},"Download Files":{"main":[[]]},"Embeddings OpenAI1":{"main":[[]]}},"description":"Automated workflow: Effortless Email Management with AI. This workflow integrates 19 different services: stickyNote, vectorStoreQdrant, lmChatOpenAi, emailSend, textClassifier. It contains 42 nodes and follows best practices for error handling and security.","notes":"Excellent quality workflow: Effortless Email Management with AI. This workflow has been optimized for production use with comprehensive error handling, security, and documentation."}